Maintaining an organized filing system that fits your organization’s specific needs is crucial to staying organized and efficient. You should take some time to think about what type of filing system you need before you start to create one, since each business needs different kinds of files. Review your documents and get input from your team before making a final decision. Make sure you use your labeling system consistently, and make sure you choose a cabinet that leaves room for future additions.
- To create the right filing system for your specific business, it’s best to peruse your documents to compile a proper list of categories that describe them.
- Since filing systems are generally used by all office personnel, it’s good to get input on its creation from all intended users.
- An ordering scheme is required for a filing system and most do well to go with the tried and true alphabetical one.
“Sandy Newman of Expert Organizing Solutions said in an email to Small Business Trends, “Use colored file folders and assign each category a different color.”