Documentation is essential to the functioning of a business and for bringing it from the realm of ideas into the real world. These are the documents every business should keep on hand in hard copy in order to avoid problems or catastrophes. First, the business license. This makes you appear reputable. Next, tax and financial records, which are difficult to replace, and sometimes are required to be kept on site. Next, legal documents, which can be necessary in hard copy to enforce. Your business plan is helpful to have in hard copy. Your company rules should be on hand in hard copy to help enforce best practices. Accounting documents may be needed in court so should be kept. Employee contracts are vital for tax purposes and employee reviews. Client contracts likewise are essential in case anything happens to the digital copy. Your articles of incorporation prove you’re a real entity and so are important to have on hand. Having a hard copy of your mission statement will clarify your business’s mindset and operation. A proprietary information agreement can prevent litigation and may be required by investors. Leasing agreements in hard copy can prevent workplace disputes. Finally, have a hard copy of your goals so you can refer to them and keep them in mind often.
- You should keep a hard copy of your business license on display where customers and employees can see it.
- Keep hard copies of your taxes and important financial documents because your electronic system could fail.
- It is easier for employees to look up the company rules if they are in a booklet rather than sifting through a 50-page PDF file.
“Having hard copy business documents registered in the right places make the business a real entity.”